I do youth programs in NC and I know what you can expect.
We once had a club meeting and I asked how many members wanted to have a youth program. All hands went straight up. Then I ask who could help with youth events. No hands went up.
Now I just do the programs through the shop (Eagle's Flight Archery) and will sometimes go it alone. Last few events have worked out pretty good though. Canopy, tables, target butts, and volunteers were provided.
It's a great feeling working with kids (and sometimes their parents), showing primitive tools, cordage, weapons, etc. and then letting them have a try at shooting a bow. For many of them it's their first time to shoot a bow, and most of them are fascinated.
Good luck Jason, and I'm sorry that I can't help you out. My suggestion is to do the critical stuff yourself (like SAFETY, equipment, etc.) and try to get help with the other items.